Cottingley Village History Society

    COTTINGLEY VILLAGE HISTORY SOCIETY

    CONSTITUTION

    1. NAME

    The name of the society founded on 10th July 2004 shall be the “Cottingley Village History Society”.

    2. OBJECTS

    The objects of the society shall be the promotion of local history studies and collection of photographic, documentary and oral evidence relating to the Parish of Cottingley by means of talks, publications, exhibitions, and visits and by such other means as the committee shall decide.

    3. FINANCIAL YEAR

    1st August to 31st July

    4. ADMISSION FEES

    Admission fee per person to each meeting shall be decided at an annual general meeting.

    5. MEETINGS

    Meetings shall be the following:-

    General Meetings organised by the Committee for the purpose of lectures etc. in furtherance of the objects of the Society. These meetings shall be open to members of the public on payment of an entrance fee as determined at an annual general meeting.

    An Annual General Meeting shall be held between 1st August and 31st October each year, except in exceptional circumstances, to receive an annual report and accounts and to elect the Committee. The meeting shall be conducted by the Chairman of the Society or, in his absence, by another member of the committee.

    Extraordinary General Meetings shall be convened by decision of at least a quorum of the Committee, such decision to be delivered in writing to the secretary of the society four clear weeks before the date proposed for such a meeting to conduct business of an extraordinary nature.

    All meetings are open to all members of the public.

    6. COMMITTEE

    The Committee shall comprise :-

    Chairman

    Vice Chairman

    Secretary

    Treasurer

    Speaker secretary

    Publicity officer

    Archivist

    Up to three committee members

    The committee shall have a quorum of three to include at least one officer. The officers shall be elected yearly at the Annual General Meeting. In the case of a vacancy occurring between Annual General Meetings the Committee shall have the power to fill the vacancy by co-option.

    7. FINANCIAL AFFAIRS

    The financial affairs of the Society shall be conducted through a bank. Three members of the committee, including the Treasurer, shall be authorised (after approval by the bank) to sign cheques on behalf of the Society, all cheques to be signed by two such authorised members.

    8. DISSOLUTION

    In the event of the dissolution of the Society any unexpended balance of grants made by public and other bodies shall be refunded, the Society’s properties and effects (excluding monies) shall be offered to City of Bradford Metropolitan Borough Libraries, Museums etc. Monies to be disposed of as determined by the Committee.


    This Constitution may be altered or supplemented at an Annual General Meeting or an Extraordinary General Meeting of the Society convened according to the above rules.


    Approved by the Annual General Meeting 15th August 2018 and amended at the Annual General Meeting 16th March 2022.

    Date of AGM to be decided by the Committee.